Notice: Monthly Meeting Minutes
The Board of Directors of Spring Creek Condominium Association Inc. held a board meeting Saturday, September 28, 2024 at 10am, Pool Side
In Attendance: Board Members: Blake Suder Pres, Paul Marcelin vp, Austin Scott, Lisbeth Morales Bianca Mercado, Anita Jones
Owners Present: Janet Barbalaco, Arlen Bell
Meeting called to order 10:15am
AGENDA:
Minutes and financial reports are available on the website.
Old business:
Received approval permit for concrete restoration September 17, 2024. Work began around September 23, 2024 will take about 10 days to complete, depending on weather.
Received approval permit for new roof at 3801 but cannot begin until the concrete restoration is done.
Assessment $716.46 May/June collection completely collected.
Still reminding Maintenance increase $10.00 per owner began August 2024, 1 bedroom $435.00 2 bedroom $450.00. sent out reminders and posted at each quad and on the website.
Roof 3771, 3781, 3791. Paul Bange has been called 4 times because of water pooling, found the contract signed did not include scuppers and the water is not draining properly. Solutions: A. Fix with Paul Bange because it has a 5 year warranty. B. Have someone else fix it and find out if that will void the warranty.
After checking with Matt from Paul Bange stated, That it will void warranty if some other company does the work on that roof; Existing Warranty will be up in about 2 years. Offered if they do build up will probably cost around $5000 or above. And if some other company does the work and the leak is under what the other company does will not fix.
Board decided to have someone once a month clear the roof of water and not do anything to the existing build up at this time.
Repeating: Painting: Engineers noted there are cracks and now have Mr. Ware using sealant to seal. But before painting can commence some concrete restoration and pergola work must be done, which will be more costly than just painting the buildings. Will get 3 quotes planned to begin by the end of 2025. So far the Association has 1 quote at over $100,000.00. so the cost will be in that neighborhood. Will began in January of 2025, to get other quotes and presents to everyone.
Repeating: Parking Lot: Plan to complete by the end of 2027. Or sooner if funds permit. Have 2 quotes average $20,000.00
Repeating: Rentals- question the number of acceptable Rentals in the community. 52 units now have 13 total. When a mortgage company or bank funds a buyer they always want to know the ratio of owners to renters. Which is why the Board voted to place Amendments April 2016 stricter guidelines and minimum credit score of 620, and owners must live in their place at least 2 years before renting.
discussion to move the credit score to 670. Will speak to the Attorney to check on the cost to amend bylaws.
Repeating: Issue at 3841 1H,2H snake still stuck in pipe under floor, will have repaired possibly by end of November 2024
After the project is completed at 3801 will be writing a letter to Mayor and commissioners to complain about how the process has been prolonged because every time City requested a change it was costly to Association and then once Association complied there was something added that was not requested before. Will discuss more at the next meeting.
Proposed Assessment schedule;
Insurance wind coverage will be added in November 2024 because of a mandatory 30day waiting period after the gap (since October 2023) for Florida.
3761 Roof replacement, 37000.00 divided 52 owners = $711.53 collect assessment over 3 months; November December January -$237.17. complete by February 2025.
Fund Reserves $25000.00 div 52 owners = 480.76 collect assessment over 6 months; March, April May June July August September 80.12
Painting /prep work waterproofing $100000.00 div 52 owners = $1923.07. Collect assessment over 10 months March April May June July August September October November December $192.30 completed January 2026. (The assessments for painting and funding the reserves will take place simultaneously.)
The Association can't be waiting to receive funds because the projects are not ecstatic maintenance; this is mandatory structural work that can't begin til the funds are collected. This is for all residents as recommended by multiple engineers because the buildings were built in 1974. The board is trying to ensure all residents safety and continued comfort and affordability . Your cooperation is appreciated with the proposed schedule.
New Business:
Phase 1 electrical lighting problem; Electrician resolved it a wiring issue. The lower lights keep tripping the breaker and will either cap and eliminate then rewire.
A: Resolved: Electrician detected that the ground wires were faulty. Repaired by digging 18 inches deep and about 12 feet and replacing and covering wires in PVC pipes; replaced broken timers upgraded to digital timers which are more precise allowing lights to be synchronized and include a backup battery. (No need to have someone physically reset every time, which ensures all residents safety.)
Various Other Matters:
PLEASE DO NOT STORE ANYTHING IN THE METER ROOM.
Board Members discussed amending the board to 5 as opposed to 9 members on board. will email the Attorney as to how to proceed.
Discussed cost of 3801 so far. Totals about $70000.00, cost of Architects, Engineers, Attorneys, Contractors, Permits ect…
Maintenance Grounds: Residents must be patient and recognize how the Association responds to issues or problems. Gustavo is part time works (paid less than $700.00 monthly Association reimburse him for supplies and labor for work not in his contract) usually Tuesday and Wednesday and as needed for truly urgent matters for a total of 20 hours weekly. Association prioritizes work and availability of funds to do each request. Also discussed if you want a full time maintenance person at Associations beck and call will need to pay accordingly. So be patient with requests when there is an issue or problem.
Residents are not to give Gustavo Maintenance Man requests / instructions, must go through the board of directors or contact Ms. Anita via email to springcreekcondo@gmail.com. Maintenance only takes directives from the Board of directors in any common or limited common element. Any other violations that put the risk of fines from the city will result in a direct violation accompanied with a fine from the association to that owner.
Adjourn: Time - 11.26am
Next meeting: Possibly October 26th 2024, will be advised later.
Board of Directors,
Spring Creek Condominium Association Inc.